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Company Secretarial

Outsourced Company Secretary

The outsourced company secretary is a helpful solution, since every company registered under the provisions of the Companies Act 2014 is required to have a company secretary. The company secretary is a communicator, facilitator and legal advisor to the board and shareholders and has ongoing communications with regulatory authorities. S/he should be independent when providing advice, suitably qualified and aware of the rights, duties and obligations of directors, shareholders and other third parties.

Providing company secretarial services to your clients involves much more than just filing CRO forms. From the requirement to review Memorandum & Articles of Association / Constitution to ensure that the company is legally entitled to undertake a particular transaction right through to correctly passing appropriately worded resolutions, company secretarial duties are fraught with potential.

Company secretarial documentation may come under particular scrutiny, for instance, during a company sale or purchase and the associated due diligence process – or in instances where directors of liquidated or struck-off companies are facing restrictions or disqualifications. Furthermore, the ODCE inspects minute books and documentation as part of its frequent private company investigations.

The benefits of an outsourced company secretary include reduced costs, improved governance and compliance and minimised exposure to penalties and sanctions

Outsourced company secretary can help free up your time by outsourcing your clients’ company secretarial duties to OmniPro, email us or call us today on 053-9100000. We look forward to working with your practice.

How We Can Help

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Outsourcing the company secretarial function to OmniPro is a cost-effective solution, enabling both your client and you, their accountant, to focus on the strategic growth and development of the business.

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Our experienced chartered company secretaries will enhance corporate governance and compliance with company law, ensuring that any problems arising during the lifetime of the company are quickly and effectively resolved.

The benefits include reduced costs and minimised exposure to penalties, loss of audit exemption and sanctions against directors and accountants.

Role and Duties of an Outsourced Company Secretary

As outlined by the CRO, the functions of a secretary commonly include the following:

  • Providing comprehensive legal and administrative support and guidance to the board of directors
  • Ensuring that the board’s decisions and instructions are properly carried out and communicated
  • Ensuring the company complies with all relevant statutory and regulatory requirements
  • Communicating with the shareholders when required
  • Acting as principal administration officer, liaising with staff, customers, suppliers, media and the board of directors
  • Executing important documentation on behalf of the company, together with a director

As outlined by the CRO, the functions of a secretary commonly include the following:

  • Maintaining the statutory registers and minute books
  • Convening meetings of members
  • Ensuring that statutory forms are completed and filed on time in the CRO
  • Delivering to the CRO copies of resolutions passed by the company
  • Supplying a copy of the company’s financial statements to every member of the company
  • Keeping or arranging for the keeping of minutes of directors’ meeting and general meetings
  • Ensuring that those entitled to do so may inspect company records
  • Maintaining custody and use of the company seal
  • Ensuring that company complies with its obligation to publish its name
  • Ensuring that particulars relating to directors are shown on all business letters of the company

Outsourced company secretary can help free up your time by outsourcing your clients’ company secretarial duties to OmniPro, email us or call us today on 053-9100000. We look forward to working with your practice.

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